OCTOBER IS HEAD START AWARENESS MONTH

This is our chance to shine a light on the important work that is being done on behalf of California families. Please take this opportunity to reach out to your legislators to request their support.

On this page you will find some resources to make that request. Please do not hesitate to reach out to Elizabeth Holloway with any questions!
 

Overview

Here are some quick and easy steps to connect with your California State Legislators

  • Find who your state representatives are and their contact information by entering your program’s ZIP code and address here. 
  • Once you identify your representatives in the state assembly and senate, you can get their scheduler’s contact information using the Capitol Office number.
    Call and ask, “Can you please provide me with the name and email address of your scheduler?” (Offices get these calls all the time).  
  • The best way to set up a meeting is via email, so once you have the scheduler’s email address, you can send your meeting request.
    You can also get the contact information of their education staffer and CC them on your email, too.
  • HSC recommends sending a quick note in the body of your email and attaching a more formal meeting request.
    For your convenience, there is a template for these communications below. 

Tip: If the office is not accepting in-person meetings at this time and you can’t do a Zoom call, we suggest meeting via conference call.
If you don’t have access to a conference line, try using FreeConferenceCall.com.

Note: Generally, when scheduling these meetings you should allot 30 minutes per meeting.

 

Preparation materials

 

Templates
  • INITIAL MEETING REQUEST
     
    Body of Email:
    Dear [Scheduler Name],

    Please see the attached meeting request from [your organization] Head Start in [your town/state] to meet with [State Legislator] on [date] [by zoom/to come visit our program and families]. Please let me know if you have any questions.

    Thank you for your time.

    Sincerely,

    [Your Name]

    Attached Document:
    [Your organization logo]

    The Honorable [Legislator]
    [Address line]

    Sacramento, CA [95814]

    Dear [Senator/Assemblymember] [Last Name],

    On behalf of the Head Start community in [community/city/county], I would like to request a meeting with you or your staff [date] .

    In today’s challenging times, Head Start has continued it’s commitment to give every vulnerable child an opportunity to succeed in school and in life. Our local Head Start community has been doing remarkable work during COVID-19, and our Head Start practitioners and parents can best speak to the impact of the Head Start’s critical work, as well as the challenges and opportunities we face back home every day. 

    Please let us know what time would work best for you, and we look forward to speaking with you soon.

    Sincerely,
    [Your Name]
    [Your Title]
    [Your Organization]

  • Follow-up Email

    No response? Don’t be shy – reach back out! It is not uncommon to have to follow up with congressional staff when requesting a meeting. A follow-up email to the scheduler could look something like this:

    Dear [Scheduler Name],

    I’m following up on a recent meeting request made on [date you sent in the original email]. Please let me know if your boss or an appropriate staffer will be available to meet with our group.

    Thank you so much for your time.

    Sincerely,
    [Your Name]
    [Your Title]
    [Your Organization]

If you are still having trouble getting a response from the scheduler, we recommend calling the office and asking to speak with them or the appropriate staffer directly. 
 

Handouts

 
Need assistance? Please do not hesitate to reach out to Elizabeth Holloway.

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