Health and Safety Policy

Head Start California (HSC) is looking forward to holding in-person meetings again and committed to planning events designed to keep all participants healthy, safe, and comfortable.

Safety is a top priority for Head Start California, and every participant — attendees, speakers, exhibitors, and staff — plays a critical role in risk mitigation.

Head Start California has prepared the following protocols. It is the responsibility of every participant to familiarize yourself with these protocols and to comply. Participants include registrants, exhibitors/sponsors, presenters, volunteers, service providers (e.g., AV, exposition services, etc.), and all others directly involved with the onsite administration and management of the event. These health and safety protocols will be regularly reviewed and updated based on state and local requirements and mandates. We recommend checking this page regularly. As these protocols are updated, the date at the top of this page will reflect such.

All Head Start California in-person meeting and event attendees are expected to:

  • Acknowledge a release of liability waiver during registration.
  • Participants must provide proof of full COVID-19 vaccination*. According to the CDC, to ensure adequate time for an immune response to occur, a person is considered fully vaccinated 2 weeks after the second dose of the Pfizer or Moderna vaccine or one dose of the Johnson and Johnson vaccine.
  • As of July 12, 2022, with the current transmission rates, we will not be offering in-person access with proof of negative COVID-19 test results for non-vaccinated people (unless you have a medical exemption).
  • For medical exemptions*, proof of exemption must be provided to HSC staff no later than two-weeks prior to the event. Attendee/Speaker will additionally need to provide a negative PCR test within 72 hours of the conference date and must wear a mask.
  • Your badge must be worn at all times when attending the event as it is your proof of registration and compliance with the vaccination requirements.
  • You may not pick up a badge for another participant (registrant, exhibitor, presenter, volunteer, etc.).
  • Personal Comfort Zones: Different participants have different comfort zones. Please keep this in mind as you are meeting and mingling throughout the conference.

*Vaccination verification: COVID-19 Vaccination Record Card issued by the CDC or WHO, a photo or copy of the Vaccination Record Card or a screenshot of a digital record that includes your name and vaccination date(s) are all acceptable forms of proof. You must also present your photo ID along with your proof of vaccination (valid state driver’s license or state ID).

*Medical exemption proof is defined as “documentation from a medical professional certifying a valid exemption from vaccination due to a medical condition or disability”


  • Wearing a mask is highly encouraged as an important mitigation strategy to prevent the spread of COVID.
  • All conference attendees, speakers, and exhibitors should practice indoor masking when the county community level risk is HIGH. Please check the CDC website now and as the event approaches by selecting the county in which the event takes place (Health Institute will be in Orange County, Data Camp will be in Los Angeles County).
  • Unvaccinated individuals attending with a medical exemption must wear a mask at all times.
  • Surgical masks or high-level respirators (e.g. N95, KN95, KF94) with a good fit are highly recommended.

Specific information on how participants can complete the liability waiver and comply with the vaccination requirements will be provided to attendees prior to each event.

If an attendee develops any symptoms of COVID-19 prior to or during a meeting or event, they should refrain from attending. Symptoms associated with COVID-19 include fever, cough, and shortness of breath, among others.

While the meeting and event safety protocols have been developed by Head Start California in accordance with existing state and federal requirements and recommendations, any stricter guidelines at the location of the event (e.g., facility, city, or county) will apply in addition to Head Start California requirements. Likewise, any further restrictions made at the state or federal level could also initiate a revision of Head Start California protocols.

Our goal is to provide exceptional educational experiences and networking opportunities that make attendees and their agencies more successful, and in an environment that is safe for all.

To achieve this goal, we expect all attendees to adhere to the meeting and event requirements. Head Start California (HSC) is dedicated to doing our part as well, and will:

  • Work with staff at the hotel to ensure that regular cleaning protocols are followed throughout the event.
  • Ensure that the hotel has hand sanitizer stations strategically placed throughout the facility.
  • Confirm Hyatt Regency Sacramento follows GBAC STARTM cleanliness and training accreditation process through the Global Biorisk Advisory Council (GBAC)
  • Continue to evaluate these and additional protocols so you can have a safe, enjoyable conference experience.
  • Continue to provide any additional updates via emails in advance of the conference, posting on dedicated web pages, or onsite announcements, to participants.

These meeting and event requirements will be in place through the end of December 2022 and reassessed at that time.

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